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 Wollnik Staffing Solutions (Pty) Ltd concerns itself primarily with the recruitment of staff within the permanent placement market

 

We specialize in recruiting for permanent placements (Junior to Executive Level) within the following industries listed below:

  • Legal Staff (Trademark & Patent, Conveyancing, Labour Law and Litigation)
  • Medical Staff (Doctors, Dentist, Nurses, Paramedics, Laboratory Technicians, Pharmacist etc.)
  • Mining/Engineering/Project/Procurement Staff
  • General Office Support Staff (Personal Secretaries, Girl Friday, Receptionist etc.)
  • Financial Staff (CA, Accountant, Bookkeeper, Payroll, Creditors, Debtors etc.)
  • Human Resources / Industrial Relations Staff (Organisational Industrial Psychologist, Managers, Officers,  Administrators etc.) 

 

A minimum of three years working experience within these industries is essential.

Minimum Qualifications: Matric Certificate, Diploma, Degree

Computer Literacy:  MS Office, Financial or Legal Software Packages etc.

Preferably: Own transport

 

 

 

Submit Your Resume

Please submit your comprehensive CV accompanied by the following documents to [email protected]

  • Copy of SA ID / Driver’s License
  • Copy of Criminal Clearance Certificate (SAPS) (If requested by the client)
  • Copy of Educational Certificates:- Matric, Diploma, Degree
  • Copy of written references on Company Letterheads
  • Contactable reference company landline/email details (No cell numbers or private email addresses permitted)

 

 

Legal Secretary

Minimum 4-5 years working experience in a law office

Salary range: R12-15 000 per month

Area: Northern Suburbs, Johannesburg

 

Proficient in a variety of computer software an added advantage with the following experience:  

              Word processing (MS Word)

              Spreadsheet (MS Exel)

              Presentation (MS PowerPoint)

              Westlaw or Lexis/Nexis

              Document Management

              Time & Billing

              Calendar & Docketing

              Transcription

              Desktop Publishing

              Videoconferencing

Interpersonal Skills required

Interact daily with attorneys, paralegals, staff, clients, opposing counsel, judicial personnel, vendors and other third-parties.

In addition to face-to-face contact, the secretary will communicate by e-mail, telephone, and video conferencing systems. Therefore, top-notch interpersonal and communication skills are essential.  

Writing Skills

Responsible for drafting routine correspondence

File memos

Proofreading legal documents such as pleadings, briefs, discovery and transactional documents.

Writing is an integral part of the legal secretary’s job; strong writing skills will become indispensable to the attorneys you assist.

Organizational Skills

Organizational skills are essential to efficiently manage work station. The legal secretary must maintain paper and electronic files, manage projects, track multiple deadlines, maintain calendars, schedule meetings, organize events and keep everything orderly and accessible.

Transcription Skills

Transcription skills are foundational to secretarial practice.  In addition to a fast typing speed (from 50 to 100 words per minute), keen listening skills are required to comprehend voice dictation files.

Strong grammar, spelling, vocabulary, and language skills are necessary as well an understanding of legal terminology. In addition, the secretary must be proficient in word processing applications and transcription equipment.

 Attention to Detail

Attention to detail is critical in the legal profession. The legal secretary will handle the minutiae of the daily law practice and attention to detail is important in nearly every secretarial task from drafting and proofreading documents to scheduling meetings and calendaring deadlines.

 Familiarity with Legal Documents and Terminology

Must be familiar with all things legal. Have a good understanding of the nuances of legal procedure and know how to create and format pleadings, discovery and transactional documents.

Teamwork

Teamwork is crucial to the role of legal secretaries in delivering legal services. Must team with attorneys, paralegals, secretaries,  filing clerks, vendors, and others to deliver legal services effectively.  Must  know how to get along with co-workers and collaborate with third parties to get the job done.

Multi-Tasking Skills

Will work for more than one person on more than one file in the law practice.  Ability to simultaneously perform multiple tasks must be second-nature to the competent legal secretary. Must have the ability to juggle multiple assignments and competing priorities and how to manage growing workloads in today’s busy law office where one person frequently performs the job of three.

Research skills

Perform Internet research for a multitude of tasks such as finding directions, gathering client information, researching the competition and locating expert witnesses.

Additional duties may include legal research, cite checking and tracking down case law. Learning legal research platforms such as Westlaw or Lexis/Nexis will give you a competitive edge.

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Conveyancing Secretary R15-25

Minimum 5-7 years working experience in a conveyancing

Salary range: R15-25 000 per month neg. on experience

Area: Northern Suburbs, Johannesburg

 

We would love for you to add your experience and diligent personality to our dynamic team by being a team player, work independently, positive attitude, enthusiastic, ability to multi-task and prioritize work, attention to detail and problem-solving skills.

 

Requirements:

Conveyance diploma.

Experience with all types of transfers, with a focus on development transfers

Minimum 5 years un-interrupted experience

 

Fully bilingual

Excellent verbal and written communication skills

 

Must be proficient in the use of Lexis Nexis (Ghost Convey)

Computer literacy (MS Office, must be proficient in the use of excel)

 

Own transport

 

Duties:

Good planning, organizational, attention to detail, problem solving skills are essential.

Must be able to work independently, manage big volumes and work well under pressure.

Ensuring the safekeeping of documents and confidentiality

Personal assistant duties and assisting attorneys.

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 Personal Assistant: job description R neg

 

Personal assistant to work for the manager and sales executives, undertaking a variety of administrative tasks.

Responsibilities include:

  •  acting as a first point of contact: dealing with correspondence and phone calls
  • managing diaries and organising meetings and appointments, often controlling access to the manager/executive
  • booking and arranging travel, transport and accommodation
  • organising events and conferences
  • reminding the manager/executive of important tasks and deadlines
  • typing, compiling and preparing reports, presentations and correspondence
  • managing databases and filing systems
  • implementing and maintaining procedures/administrative systems
  • liaising with staff, suppliers and clients
  • collating and filing expenses
  • miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research

Qualifications and training required

Matric Certificate

Secretarial diploma

Minimum 4-6 years working experience as a personal assistant

Own Transport

 

 

Employers sometimes require previous experience of administration or personal assistant work: often two years. This experience can often be gained via temping, which can, in turn, lead to permanent work. It is possible to complete a secretarial course or diploma online or via further education colleges.

 Key skills required

  •  Discretion and trustworthiness: you will often be party of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
  • Good working knowledge of MS Office